i attached the project details read it and then write just the :report and executive summary. for each one there is a way to write you will find it in the project details. here the Topic i already choose it:Boosting career readiness: offering more career services classes, making the career services department more accessible/expanding on its current offeringsExamples: bringing career services into classes more often, expanding their reach to students, offering more job fairsSources:https://proxy.ulib.csuohio.edu/login?url=https://search.ebscohost.com/login.aspx?direct=true&db=a9h&AN=138171911&site=ehost-live https://proxy.ulib.csuohio.edu/login?url=https://search.ebscohost.com/login.aspx?direct=true&db=a9h&AN=6632927&site=ehost-live https://proxy.ulib.csuohio.edu/login?url=https://search.ebscohost.com/login.aspx?direct=true&db=a9h&AN=100012190&site=ehost-live
GAD 250 Assignment
COLLABORATIVE PROPOSAL PROJECT
50 points
In small groups, you will write a proposal focused on campus improvement
to campus stakeholders here at Cleveland State University. What is a way
to improve student experiences and increase enrollment?
PIECES OF THE PROPOSAL PUZZLE:
Transmittal Document
a. A short cover letter that clarifies the intent of the document so that recipients
understand what they are reading and why it was sent to them. Who are the
recipients? You will have to figure that out on your own. Who would you send this
document to? Make sure you have their correct address and title.
b. Make sure to explain why they should consider your proposal. Be persuasive! Also
explain why you sent this letter to them. The body of the letter will include:
i. The purpose of the letter (what the document is and why you sent it)
ii. Details about the attached document (what the attached document is and why
it was included)
iii. Request for follow-up
c. Follow standard business letter format (heading, appropriate greeting, body, short
closing paragraph, closing salutation with all your group member names). There are
templates available on Microsoft Word.
Table of Contents
a. Formatted correctly and visually
b. Template available on Microsoft Word (On the toolbar ribbon, select References. Near
the left end, select Insert Table of Contents)
c. If you don’t have the exact page numbers, that is okay. Assume the first document is
page 1 (exec summary), the second is page 2 (intro), etc.
Executive Summary
a. One paragraph minimum
b. Should summarize the key points of the report (restate the purpose of the report,
highlight the major points, the core problem your proposal aims to solve)
c. Cannot use the same exact sentences from the report (plagiarism!)
Introduction
a.
b.
c.
d.
Background (1 paragraph minimum) – discussion of current conditions
Purpose (1 paragraph minimum) – why do we need to focus on campus improvement?
Scope (1 paragraph minimum or at least 5 bullet points) – specific project goals
Must start with an effective attention getter!
Report
a.
b.
c.
d.
3 paragraphs minimum
Discussion of strategies and improvements to be implemented – sell your idea!
What is already known about this problem? Has it been addressed before?
Do not use the same sentences written in the intro! (Plagiarism!)
Conclusions / Recommendations
a. Conclusions (at least 1 paragraph) – how will you measure success?
b. Recommendations (at least 1 paragraph) – timeline, budget, staffing concerns, priorities,
needed resources
c. Report concluding paragraph (at least 1 paragraph) – prove that you are sure that your
proposed method is the best way to go
References
a.
b.
c.
d.
The proposal should have at least 3 academically acceptable sources.
Formatted reference list correctly using APA – 7th Edition
Go through the report and add 3 references that will help strengthen your position
You must work hand-in-hand with the person writing the report (if that is not you!) to
provide the citations for them to insert.
Appendix / Appendices
a. Your report must include at least 1 visual chart/graph to back up your argument
b. You can choose what that may be. It must be original!
SO, WHAT DO I DO?
Your first step will be to meet with your group (On a Friday? In-person? On Zoom?) to discuss potential
topics. To schedule the meeting, maybe your group might want to create a Doodle Poll?
www.doodle.com
You are deciding on an idea to improve CSU. Being that it will be the basis of your report, make sure you
pick something that everyone agrees on and has buy-in into the idea. Come to the meeting with possible
suggestions and pick the best one for your group. Also at the meeting everyone must pick their job each student will pick a main job and a side job. If you aren’t at the meeting, someone in your group will
assign you your jobs. You must meet with your group by Friday, March 6. By the end of that day, I must
have an email from someone in your group stating who was at the meeting, where you met, and who’s
doing what job. You can use the meeting minutes template provided on the next page, if you would like.
Your submission of your main job and side job are due (uploaded on BB) March 22 – 5p.
JOBS:
Main Jobs:
1)
2)
3)
4)
Transmittal Document
Introduction
Report
Conclusions / Recommendations
Side Jobs:
1)
2)
3)
4)
Table of Contents
Executive Summary
References
Appendix
*You may want to utilize an online document collaboration tool to help your team work together.
Document collaboration tools allow team members to view, edit, and work simultaneously on a
document without sending email attachments to each other all day. You have the ability to share
documents through your CSU email server – Microsoft Outlook. Feel free to take advantage of other
services if you wish (ex: GoogleDocs).
GAD250 Collaborative Proposal Project
Project Topic:
Date:
Place:
Start time:
End time:
Attendees
Name
Email
Main Jobs
To be Taken by:
TRANSMITTAL DOCUMENT
INTRODUCTION
REPORT
CONCLUSIONS AND RECOMMENDATIONS
Side Jobs
To be Taken by:
TABLE OF CONTENTS
EXECUTIVE SUMMARY
REFERENCES
APPENDICES
BUSINESS COMMUNICATION
THE PROJECT PROPOSAL
You have this wonderful idea for a project. The more you research it, the more you think it’s something
worth funding and resources. It’s a potential game-changer, and if things work out the way you envision
them, the resulting product will be a huge win for the organization, even for the industry as a whole. But
how do you get the company’s decision-makers to buy into your idea? The short answer: Craft a
compelling project proposal.
A project proposal is a document that outlines everything stakeholders
need to know to initiate a project. It’s a necessary first step towards getting
a project off the ground.
A project proposal is used to define the objectives and requirements of a project. It helps organizations
and external project stakeholders agree on an initial project planning framework. A well-written project
proposal informs, persuades, and combines project management skills with a few other essential skills:
research, data analysis, and some copywriting.
What is the purpose?
The main purpose of a project proposal is to get buy-in from decision-makers. It sells value to both
internal and external project stakeholders. The intent of the proposal is to grab stakeholder and project
sponsor attention. Once you have people’s attention, the next step is getting them excited about the
project summary. Getting into the heads of the audience you are writing the project proposal for is vital:
you need to think like the project’s stakeholders to deliver a proposal that meets their needs.
Ideally a Project Proposal will be written by the intended manager of the project. However sometimes it
is written by a business manager if the Project Manager is yet to be selected. It is always presented to
senior management within the business for approval.
Once approved, the next step is usually to write a Business Case which justifies the project financially.
Soon after that, a Project Charter will be written based on this Project Proposal, to scope out the project
and ensure that everyone is clear about what needs to be done.
When do I use a Project Proposal?
Any time that you need to coordinate resources, tasks, equipment, and raw materials within a specific
timeframe to achieve a particular business goal, then you should consider doing this as part of a formal
project.
Types of Project Proposals
In terms of types of project proposals, you can have one that is formally or
informally solicited or a continuation. There can also be renewal and
supplemental proposals. Here’s a brief description of each of them.
•
Solicited Project Proposal: A solicited project proposal is sent
as a response to a request for proposal (RFP). Here you’ll need
to adhere to the RFP guidelines of the project owner.
•
Unsolicited Project Proposal: You can send project proposals
without having received a request for proposal. This can happen
in open bids for construction projects, where a project owner
receives unsolicited project proposals from many contractors.
•
Informal Project Proposal: This type of project proposal is
created when a client asks for an informal proposal, without an
RFP.
•
Renewal Project Proposal: You can use a renewal project
proposal when you are reaching out to past customers. The
advantage is that you can highlight past positive results and
future benefits.
•
Continuation Project Proposal: Sent to investors and
stakeholders to communicate project progress.
•
Supplemental Project Proposal: This proposal is sent to
investors to ask for additional resources during the project
execution phase.
Steps to writing your project proposal
•
•
•
•
•
•
•
Step 1: Define the problem
Step 2: Present your solution
Step 3: Define your deliverables and success criteria
Step 4: State your plan or approach
Step 5: Outline your project schedule and budget
Step 6: Tie it all together
Step 7: Edit/proofread your proposal
Define the problem
What’s the problem your project is trying to address? Why is it a problem? Why is it worth solving?
Make your audience see the problem the way you see it.
? Tips for defining the problem:
• Start strong. Decision-makers usually don’t allot much time to look over a proposal, so make
sure that the pain point is succinctly described and in a manner that resonates with them.
• Use facts, not opinion. Although you want your audience to understand the severity of a
problem, you don’t want to exaggerate. Use data to back up your assertions.
Present your solution
How will your project solve the problem? Why is your solution the better option over other similar
solutions? Discuss why other solutions won’t work for the situation.
? Tips for presenting your solution:
• Anticipate questions and objections. Be prepared to defend your solution from all angles. Ex:
Be ready to explain why your more expensive solution is better than a less expensive one.
• Present the solution’s larger impact. Stakeholders generally get more excited about projects
with wide-ranging effects than those with limited impact.
• Again, facts over opinion. Provide as many research-backed examples as you can.
Tie it all together
End your proposal with a conclusion that briefly summarizes the problem, solution, and benefits.
Emphasize the significant parts, and make your proposal stand out by restating ideas or facts you want
your audience to remember. Check your proposal for consistency of ideas and whether the elements
support each other.
? Tips for tying everything together:
• Your proposal should read like a book and tell a story. Every section and element must work
together to form a cohesive whole.
• Refrain from introducing anything that doesn’t fit. Be careful not to introduce anything that
seems off or doesn’t contribute to the overall objectives of the project.
• Make sure all project proposal elements are present. Check your document and ensure all the
necessary elements have been addressed.
Pieces of a Project Proposal
Executive Summary
The executive summary provides a quick overview of the main elements of your project
proposal, such as your project background, project objectives, project deliverables, among
other things. The goal is to capture the attention of your audience and get them excited about
the project you’re proposing. It’s essentially the “elevator pitch” for the project life cycle. It
should be short and to the point.
The executive summary should be descriptive, and paint a picture of what project success looks
like for the client. Most importantly, it should motivate the project client; after all, the goal is
getting them to sign on the dotted line to get the project moving!
Project Background
The project background is a one-page section of your project proposal that explains the
problem that your project will solve. You should explain when this issue started, its current
state and how your project will be the ideal solution.
•
History: The history section outlines previously successful projects. It also outlines those
that could have run more smoothly. By doing so, this section establishes precedents.
Namely, how the next project can be more effective using information from previous
projects.
•
Solution: The solution section addresses how your project will solve the client’s
problem. Accordingly, this section includes any project management techniques, skills
and procedures your team will use to work efficiently.
Project Approach
Your project approach defines the project management methodology, tools and governance for
your project. In simple terms, it allows project managers to explain to stakeholders how the
project will be planned, executed, and controlled successfully.
•
Requirements: Requirements are the items, materials and resources needed for the
project. This section should cover both internal and external needs.
•
Authorization: This section covers who the decision-makers are on the project team. It
also covers which stakeholders have sign-off authority on the client’s side.
•
Project Scope: The project scope refers to all the work that will be executed. It defines
the work items, work packages and deliverables that will be delivered during the
execution phase of your project life cycle. It’s important to use a work breakdown
structure (WBS) to define your tasks, subtasks and prioritize them.
•
Project Resources: Resources are critical for the execution of your project. The project
proposal briefly describes what resources are needed and how they’ll be used. Later,
during the planning phase, you’ll need to create a resource management plan that will
be an important element of your project plan.
•
Project Timeline: Once you’ve defined your project scope, you’ll need to estimate the
duration of each task to create a project timeline. Later during the project
planning phase, you’ll need to create a schedule baseline, which estimates the total
length of your project. Once the project starts, you’ll compare your actual project
schedule to the schedule baseline to monitor progress.
•
Project Budget: All the resources that you’ll need for your project will have a price tag.
That’s why you need to estimate those costs and create a project budget. The project
budget will need to cover all your project expenses, and as a project manager, you’ll
need to make sure that you adhere to it.
•
Financial Statements: If you want to convince internal stakeholders and external
investors, you’ll need to show them what are the financial benefits that your project
could bring to their organization. You can use a cost benefit analysis and projected
financial statements to demonstrate why your project is profitable.
•
Appendix: Information not included in the project proposal is part of the appendix. It’s
where many of the more interesting details of a project are located. Also, it’s where
team members and stakeholders can do a deep dive to learn more.
Developing SMART Goals for Your Project Proposal
The best mindset when developing goals and objectives for your project
proposal is to use the SMART system:
•
Specific – Make sure your goals and objectives are clear,
concise, and specific to the task at hand.
•
Measurable – Make sure your goals and objectives are
measurable so it’s obvious to see when things are on track and
going well, and conversely, when things are off track and issues
need to be addressed. Measurable goals make it easy to develop
the milestones you’ll use to track the progress of the project and
identify a reasonable date for completion and/or closure.
•
Attainable – It’s important every project has a “reach” goal.
Hitting this goal would mean an outstanding project that goes
well above and beyond expectations. However, it’s important the
project’s core goal is attainable, so morale stays high and the job
gets done with time and resources to spare.
•
Relevant – Make sure all of your goals are directly relevant to
the project and address the scope within which you’re working.
•
Time-Based – Timelines and specific dates should be at the
core of all goals and objectives. This helps keep the project on
track and ensures all project team members can manage the
work that’s ahead of them.
Building a project proposal takes time and careful consideration.
The time spent is worth it, however, when you win
that next big project!
GAD 250 Assignment
COLLABORATIVE PROPOSAL PROJECT
50 points
In small groups, you will write a proposal focused on campus improvement
to campus stakeholders here at Cleveland State University. What is a way
to improve student experiences and increase enrollment?
PIECES OF THE PROPOSAL PUZZLE:
Transmittal Document
a. A short cover letter that clarifies the intent of the document so that recipients
understand what they are reading and why it was sent to them. Who are the
recipients? You will have to figure that out on your own. Who would you send this
document to? Make sure you have their correct address and title.
b. Make sure to explain why they should consider your proposal. Be persuasive! Also
explain why you sent this letter to them. The body of the letter will include:
i. The purpose of the letter (what the document is and why you sent it)
ii. Details about the attached document (what the attached document is and why
it was included)
iii. Request for follow-up
c. Follow standard business letter format (heading, appropriate greeting, body, short
closing paragraph, closing salutation with all your group member names). There are
templates available on Microsoft Word.
Table of Contents
a. Formatted correctly and visually
b. Template available on Microsoft Word (On the toolbar ribbon, select References. Near
the left end, select Insert Table of Contents)
c. If you don’t have the exact page numbers, that is okay. Assume the first document is
page 1 (exec summary), the second is page 2 (intro), etc.
Executive Summary
a. One paragraph minimum
b. Should summarize the key points of the report (restate the purpose of the report,
highlight the major points, the core problem your proposal aims to solve)
c. Cannot use the same exact sentences from the report (plagiarism!)
Introduction
a.
b.
c.
d.
Background (1 paragraph minimum) – discussion of current conditions
Purpose (1 paragraph minimum) – why do we need to focus on campus improvement?
Scope (1 paragraph minimum or at least 5 bullet points) – specific project goals
Must start with an effective attention getter!
Report
a.
b.
c.
d.
3 paragraphs minimum
Discussion of strategies and improvements to be implemented – sell your idea!
What is already known about this problem? Has it been addressed before?
Do not use the same sentences written in the intro! (Plagiarism!)
Conclusions / Recommendations
a. Conclusions (at least 1 paragraph) – how will you measure success?
b. Recommendations (at least 1 paragraph) – timeline, budget, staffing concerns, priorities,
needed resources
c. Report concluding paragraph (at least 1 paragraph) – prove that you are sure that your
proposed method is the best way to go
References
a.
b.
c.
d.
The proposal should have at least 3 academically acceptable sources.
Formatted reference list correctly using APA – 7th Edition
Go through the report and add 3 references that will help strengthen your position
You must work hand-in-hand with the person writing the report (if that is not you!) to
provide the citations for them to insert.
Appendix / Appendices
a. Your report must include at least 1 visual chart/graph to back up your argument
b. You can choose what that may be. It must be original!
SO, WHAT DO I DO?
Your first step will be to meet with your group (On a Friday? In-person? On Zoom?) to discuss potential
topics. To schedule the meeting, maybe your group might want to create a Doodle Poll?
www.doodle.com
You are deciding on an idea to improve CSU. Being that it will be the basis of your report, make sure you
pick something that everyone agrees on and has buy-in into the idea. Come to the meeting with possible
suggestions and pick the best one for your group. Also at the meeting everyone must pick their job each student will pick a main job and a side job. If you aren’t at the meeting, someone in your group will
assign you your jobs. You must meet with your group by Friday, November 17th. By the end of that day,
I must have an email from someone in your group stating who was at the meeting, where you met, and
who’s doing what job. Use the meeting minutes template provided on the next page.
Your submission of your main job and side job are due (uploaded on BB) by Friday, December 1st – 5p.
JOBS:
Main Jobs:
1)
2)
3)
4)
Transmittal Document
Introduction
Report
Conclusions / Recommendations
Side Jobs:
1)
2)
3)
4)
Table of Contents
Executive Summary
References
Appendix
*You may want to utilize an online document collaboration tool to help your team work together.
Document collaboration tools allow team members to view, edit, and work simultaneously on a
document without sending email attachments to each other all day. You have the ability to share
documents through your CSU email server – Microsoft Outlook. Feel free to take advantage of other
services if you wish (ex: GoogleDocs).
GAD250 Collaborative Proposal Project
Project Topic:
Date:
Place:
Start time:
End time:
Attendees
Name
Email
Main Jobs
To be Taken by:
TRANSMITTAL DOCUMENT
INTRODUCTION
REPORT
CONCLUSIONS AND RECOMMENDATIONS
Side Jobs
To be Taken by:
TABLE OF CONTENTS
EXECUTIVE SUMMARY
REFERENCES
APPENDICES

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